BOD meeting, August 24^th, 2006 Next meeting will be Saturday September 23^rd, 7:00 Mikes

Present:

Mike Gardner, Susan Munson, Shauna Hatch, Craig Ercanbrack, Stacy Ercanbrack, JoJo Lindstrom

Jordan Gardner arrived later. Absent Scott Woodward

Results of Utah POA Sale:

Less than hoped, all figures not in, but profit appears to be between $300-$400

Sold $12,000 in ponies, a 10% commission, Auctioneer was just over $1200 (flight in, motel, food, car, fee), @$600 to print the catalog and ads, entries were @$1000

George Bishop Futurity:

Lost $300 after payments. The Bishop family donated $100 for awards, it was divided into 1/3 for the 3 first place winners.

Western States Classic venue has not been chosen for 2007. Hearsay that Loveland,CO is preparing a proposal as well as one for Spanish Fork.

Issues with the Classic – expense, worth no more than a regional in points, doesn't have the big trophies the World had, doesn't make the money the World Show made. Utah donated $5,000 to the POA scholarship fund from our World Show.

Regional Show:

profit $800 - $1000 All bills are not in.

Fun Show was poorly attended. The funds generated are for participation awards. Dorothy Durrant donated the food for the snack stand. We have no amount for this but it was substantial. Shauna Hatch donated the arena costs of $30 as well as the costs for copying the advertising. BOD are questioning the need for one in 2007. Needs more advertising. Was it too close to the Classic and Regional?

Spanish Fork Show – not well attended.

September 9^th, POA show – Genola arena

Cost is $50 for arena, no sound system – Susan is working on a sound system.

Will not have a separate trail judge. Trail will follow jumping, Set the trail pattern as the jumps are being picked up.

Judge – Jim Parkinson

Select sire – Cecil Loftin and Chris McMullin

They are in charge of classes. They will be at the beginning of the show. Separate judges

Year end awards -

Checking with MVP for jackets,

Shauna is checking on headstalls

Checking on Belt Buckles

Halloween – trunk or treat,

Shauna will check on Lindon Park and building. The building and park are reserved from 10:00 to 4:00

October 28^th

Cheryl will be in charge – Soup and Chili

Year End awards -

November 11^th, 2006 - Lindon Lions building Both of these dates have been arranged.

Awards Non timed and Timed in each age group

ideas for awards: garment bags, stall feeders,

participation awards. BOD checking on ideas for this

Susan Munson brought up concerns for Utah POA club

Dr. Pat Evans who judged the Spanish Fork show, asked what happened to the club.

Suggestions:

information to all club members from BOD meetings.

Show packets

Sale catalogue to every member

Standing invitation to BOD meetings.

Offer/ask/plead for more participation at the shows

Mail out to all members hard copy of minutes, rather than email

More assignments to all members

Sign up for assignments at elections (has been offered)

realize if you are on the BOD you will miss family events, sports events, personal events.

BOD must take on assignments

Assign members to a BOD committee

Sale: all of the POA funds will be turned into a single account. Sale funds, futurity funds, general funds will have separate accounting. Money will not be transferred between funds unless by a specific vote by the BOD.

Clarification on sale costs. Seller has be required to pay $15 transfer fee as well as $15 permanent papers on eligible POA's.